Office 365 is an increasingly popular tool for businesses, but it's important to know how to keep your data safe from accidents and malware.
The Covid-19 pandemic has forced a worldwide change in working habits. The Cloud is becoming more significant than ever as businesses take advantage of its remote working capabilities. Because data is stored online, you can access it from anywhere and collaborate with colleagues in real time. But does Office 365 back up your data?
In this article, we’ll go through everything you need to know about recovering your data should the worst happen.
How might your Office 365 data be compromised?
- Human error – according to industry research, around 64% of cloud data loss incidents are caused this way. Employees may mistakenly overwrite files or delete those they believe to be unimportant.
- Cybercrime – the Cloud is not exempt from malware threats. If hackers target an employee or a company at large, they may inadvertently download a virus that deletes files, or ransomware which blocks access to computer systems and demands payment.
- Rogue employees – although it’s not nice to think that an employee would have malicious intentions, it happens more often than you might realise. Someone who is leaving to work for another company, or is dismissed from their position, may try and cause problems by deleting important data.
Does Office 365 back up your data?
No, Office 365 does not back up your data by default. As effective as the Cloud is in terms of practicality, it can potentially be compromised just as easily as traditional hardware. If you need an extra line of defence for your Office 365 data, you’ll need to invest in a reliable backup solution.
Is it possible to recover lost files in Office 365?
If you accidentally delete a file or email, it will stay in your Recycle Bin/Deleted Items folder for 30 days. Then it goes into the Recoverable Items folder for 14 days before permanent deletion.
Recycle Bin isn’t a backup solution, though – it doesn’t protect from the effects of viruses or ransomware. Plus, if you don’t realise you’ve accidentally deleted something until a couple of months down the line, it will be too late to get it back.
How to protect your Office 365 data
There are several things you can do to prevent your data from being accidentally or intentionally compromised, for example:
- Stay vigilant with your emails – if it doesn’t look quite right or you weren’t expecting to receive it, don’t click on any links or open attachments.
- Encourage a strong culture of cyber security awareness within your organisation
- Invest in backup solutions for Microsoft Office 365
Benefits of Office 365 backup
- Flexibility – with our Cloud backup solutions, you can decide which level of online backup you need.
- Privacy – the data you choose to back up is fully encrypted and will remain secure. You won’t need to worry about maintaining compliance standards.
- Peace of mind – you can rest easy knowing that no matter what happens to your data, you can easily recover an earlier version.
Want to find out more?
Air IT is an award-winning Managed Service Provider, helping businesses get the most out of their IT systems. Send us a message or give us a call to speak with one of our friendly experts.
For more information, you can also download our informative eBook, all about Office 365 backup and why it’s so important: